Final instructions

INSTRUCTIONS FOR SCIENCE HORIZONS EXHIBITORS

2. PROJECT SET-UP

• All projects must be set up on Friday, March 1^st between 3 p.m. and 7 p.m.

If it snows and school is cancelled on Friday, then registration is from 8:00 till 10:00 a.m. Saturday with judging starting at 10:00 a.m.

If it snows on Saturday, judging will take place without students and finalists will be informed by telephone to come to the Public Forum on Saturday. Please listen to the radio for any changes: WLAD-Am 800, WDAQ-FM 98.3, or WINE-AM940 or visit our website, www.sciencehorizones.org

• We will NOT accept any project set up after 7:00 p.m. on Friday evening.

• ABSOLUTELY NO PROJECT REGISTRATION OR SET-UP WILL BE PERMITTED ON SATURDAY MORNING.

REMINDER IF YOU REQUIRE ELECTRICITY YOU MUST PROVIDE YOUR OWN EXTENSION CORD

3. PROJECT REGISTRATION

Registration will be held in the New Milford High School; use the southeast entrance to the school.

At the registration table you will be given:

A. An identification tag for your project and a project number.

(BE SURE YOU HAVE THE CORRECT TITLE FOR YOUR PROJECT)

B. Instructions on where to put your project,

C. A Science Horizons T-shirt

4. NOTES ABOUT FORMS TO BRING TO THE FAIR

Form 1C. If you conducted any part of your research at an institutional (other than your school) or industrial setting, you must have Form 1C completed by the scientist who supervised your research at the institution. Form 1C was included in the Science Horizons registration packets distributed in mid September. If you need a copy, call Tom MacGregor (203-798-5130). Bring the completed form to the fair. Have it available for inspection by the judges if they request to see it.

Form 4B. If your project involved human experimentation and you were required to obtain informed consent from your test subjects, bring the Form 4B's signed by your test subjects (or parent/guardian). Leave these forms in a separate folder with your project after setup on Friday, March 1^st. These will be inspected as part of the at-the-Fair SRC/IRB inspection of projects.

5. PRELIMINARY JUDGING

Preliminary judging will take place on Saturday morning, March 2^nd, 2001.

ALL STUDENTS ARE ASKED TO BE PRESENT FOR THE PRELIMINARY JUDGING BEGINNING AT 8:30 A.M. Students will be interviewed by the judges between 8:30 a.m. and 12 p.m. Parents are requested to drop off their students and not enter the school, due to limited parking and a high volume of traffic expected during early Saturday morning.

ONLY STUDENTS AND JUDGES WILL BE PERMITTED IN THE GYMNASIUM DURING THE JUDGING PERIOD.

Finalists will be announced about 12:30 p.m. Non-finalists will be free to leave at that time. If you are a finalist, you will be asked to stay for a second round of judging that afternoon. Lunch will be provided if you are a finalist. The second round of judging will begin at about 2:00 p.m. and will be over by 6:00 p.m. Non-finalists should leave their projects at the fair on Saturday, to allow all projects to be viewed during the public viewing session on Sunday afternoon.

6. WHAT TO TELL PARENTS

Unless you are a finalist, you should be ready to be picked up between 12:30 p.m. and 1:00 p.m. There are pay telephones available, if you wish to call someone to pick you up. You will have an opportunity to purchase snacks from the middle school cafeteria on Saturday morning, and lunches at noon.

7. ANNOUNCEMENT OF WINNERS

Winners will be announced and awards given during the Community Forum on Sunday March 3^rd from 1:00 p.m. to 3:00 p.m. at New Milford High School Auditorium.

8. FINALISTS RECEPTION

Finalists, their families and teachers/mentors will be honored at a reception prior to the Community Forum on Sunday, March 3^rd. The reception will begin at noon at New Milford High School Cafeteria.

9. EXHIBITS OPEN TO THE PUBLIC

The Science Fair will be open to the public at the following times:

Saturday, March 2^nd from noon to 2 p.m.
Sunday, March 3^rd, from 12:00 p.m. to 4:00 p.m.

You may wish to stay with your project during this period to explain it or discuss it with visitors. All participants of the Science Fair and Symposium are urged to return to the Community Forum and participate in the public viewing of the projects.

10. PROJECT REMOVAL

NO PROJECT SHOULD BE REMOVED BEFORE 3:30 PM ON SUNDAY. MARCH 3^rd

Projects MUST be dismantled and removed on Sunday, March 3^rd between 3:30 p.m. and 4:30 p.m. ONLY. Any projects not picked up by 5 p.m. WILL BE DISCARDED.

CRITICAL REMINDERS FOR ALL SCIENCE FAIR PARTICIPANTS

1. NO LIVING PLANTS, DRIED PLANT MATERIALS, SOIL OR WASTE MAY BE DISPLAYED AT THE SCIENCE HORIZONS FAIR

2. SCIENCE HORIZONS is not responsible for any personal items (CD players, walkmans, etc.) that are brought to the fair and are NOT part of the project display. Please keep these items in your possession at all times.

3. No food or drinks are to be consumed in the gyms at any time.

4. Due to limited parking at the school, parents are asked to please drop off their students in the front of the school and not come into the school on Saturday morning.

PROJECT DISPLAY INSTRUCTIONS

The display must conform to the size limitations described in the registration packet. The display must fit on a 40 inch by 30 inch space on a table top. Also, it cannot be more than 6.5 feet tall (see diagram). If the project is to be set up on the floor, the height may be up to 9 feet, but the floor space is the same as the table space (40" x 30"). No wall space will be provided. Projects must be self supported. If the project display is too large, the project will be disqualified. To avoid the last‑minute need to cut the display down to size and rearrange it, please make sure you are aware of the size limitations. As far as material for the display board, foam insulation board is very useful for this purpose. It is easily cut, very light, and easy to drive tacks or staples into. If any electrical cords are needed, please make sure a hole is available on the back side of the display board for easy access.